Cramlington in the Community

Terms and Conditions

This agreement sets out the terms and conditions between a client and Cramlington in the Community for the provision of our services. 

This includes;

  • 1:1 skill development and fitness sessions;

  • Group activity sessions;

  • Holiday camp activity days;

  • Birthday parties; and

  • School clubs and activities.

1. Terms and conditions of the contract 

    1.1 The client consents to the terms and conditions set out in this agreement by making the booking.

    1.2 Any variation to this agreement is at the discretion of Cramlington in the Community and must be advised of in                  writing.

2. Bookings

    2.1 A booking is confirmed on payment of the required deposit, or full fee and provision of the details relating to the              service to be provided have been received.

    2.2 Minimum payment conditions may be applied to bookings.

    2.3 Variation to the number of participants is at the discretion of Cramlington in the Community.

    2.4 A reduction in the number of participants may incur an additional fee.

3. Payment terms

    3.1 Payment details will be provided at the time of booking and will include: deposit, full payment, confirmation,                      cancellation, non-attendance, and variations to the booking.

4. Termination

    4.1 If for any reason whatsoever Cramlington in the Community is not able to accommodate a client, it may terminate this      agreement prior to the start date by giving the client written notice.

    4.2. If the agreement is terminated under Clause 4.1:

    Cramlington in the Community will endeavour to place the client in another activity that has sufficient places available on      the same date(s); or

    Cramlington in the Community will reschedule the booking for an alternate and mutually agreeable time; or

    Client will be reimbursed any deposit or fee paid.

5. Duration of the service

    5.1 This agreement permits the client to use Cramlington in the Community’s facilities and equipment during their activity      session.

    5.2 This agreement terminates on the earlier of: the end date; a date on which this agreement is terminated in                          accordance with these terms and conditions.

    5.3 Any right of the client to use Cramlington in the Community facilities and equipment terminates on the end date              unless this agreement is terminated prior subject to clauses 5.1, 5.2 and 10..

6. General conditions of use: client’s obligations and restrictions

    6.1 Clients must ensure that their own behaviour and of any persons under the client’s control is not offensive to other            clients;

    6.2 The client must use the facility and equipment solely as agreed with Cramlington in the Community and for no other        purpose.

    6.3 The client may enter the facility only during specified times, or as agreed by Cramlington in the Community.

The client will conduct itself while in receipt of Cramlington in the Community services, in a responsible, proper and orderly manner.

Emergency procedures are available on site.

Cramlington in the Community accepts no responsibility for personal injury, nor any associated cost relating to that area.

Vehicles must be driven as per car park signage at sites, and parked in designated areas only.

Cramlington in the Community accepts no responsibility for loss or damage to any personal property, including money and other valuable items.

Alcohol is not permitted on site.  There is no licenced area.

Smoking and the use of e-cigarettes and vapes are not permitted on site.

No illegal activity must take place on-site.

The client must not permit any of the equipment supplied by Cramlington in the Community to be removed from the facility, damaged or destroyed.

The client must not record images of people not known to them unless prior consent has been given for, under 18year olds, this must be from their parent or guardian.

7. Client’s responsibilities: provision of information

    7.1 The client must provide:

    Medical information and consent forms (where appropriate) prior to an activity commencing.

8. Duty to reimburse Cramlington in the Community for damage and loss

    The client must:

    8.1 Leave the facility and any equipment used in a safe, tidy and proper condition;

    8.2 At the request of Cramlington in the Community pay for any damage to the facility and equipment or other items              supplied. This may be due to damage, loss, or items destroyed and replacements are required.

9. Default

    9.1 If the client breaches any of the terms of this agreement, Cramlington in the Community may issue a written notice of        default giving particulars about the client’s conduct that created the default.

    9.2 If the client does not remedy its default immediately on the date of written notice of default, Cramlington in the                Community may terminate this agreement giving the client seven (7) days’ notice in writing.

    9.3 In the event of a breach of this agreement by the client, including but not limited to a breach of clause 5, Cramlington      in the Community may, at its discretion, terminate this agreement with immediate effect.

    9.4 If this agreement is terminated pursuant to clause 7, any deposit or fee that

    would have been payable by the client will remain payable and will become due as if the breach and subsequent                    termination had not occurred.

10. Cancellation and non-attendance

    The following cancellation timescales apply:

    1:1 sessions: a minimum of 24 hours;

    Small group activity sessions: a minimum of 48 hours;

    Holiday camp activities: a minimum of 48 hours;

    Birthday parties: a minimum of 14 days.

    For school related activities this will agreed on an individual basis.

    Failure to cancel within timescales or non attendance at any session or activity will result in the full cost of the activity              being payable.

11. Insurance

    11.1 Cramlington in the Community is insured for all activities carried out.

    11.2 The client must not do anything in the facility or to the equipment that may prejudice any insurance policy of                    Cramlington in the Community.

12. Liability

    12.1 Cramlington in the Community will not be liable for any loss or injury to a client or any person under the client’s                control during use of the facility and equipment.

    It is accepted that Cramlington in the Community is not liable for any injuries or suffered due to the use of equipment            that has not been supplied by them.


In the event and to the extent a claim arises as a result of any wilful or negligent act or omission or any breach of these terms and conditions by Cramlington in the Community, the client shall indemnify and keep indemnified Cramlington in the Community from and against all claims whatsoever and wherever and whenever brough, prosecuted or made against Cramlington in the Community for which Cramlington in the Community will or may be or become liable including during or after this agreement ends.

13. Provision of staff services: activity group sizes

    13.1 Cramlington in the Community may provide staff services to the client upon

     their request, at a fee determinable by Cramlington in the Community.  The fee for the provision of such services must be       paid to Cramlington in the Community as specified

    Minimum staff to client ratios apply depending on clientele and activity undertaken as deemed by Cramlington in the            Community.

14. Charges, responsibility and further conditions

    14.1 Any information in respect of goods and services offered, including but not

     limited to prices, is subject to alteration or withdrawal without notice, and Cramlington in the Community reserves the            right to alter, amend, cancel all or any arrangements, including pricing and activities until a deposit (if required) is                    received.

    Cramlington in the Community shall not be held liable or responsible for any failure in the performance of its obligations,      if such failure is caused by a cause beyond its reasonable control including, but not limited to, government restrictions,          riots, civil commotion, wars including actions of the public enemy, insurrections, floods and fires and will refund the client      in respect of the service or part of the service it was prevented from performing.

    Regardless of clause 14.2, unfavourable weather conditions do not constitute a failure of Cramlington in the Community        to fulfil its obligations and do not entitle the client to any refund.

15. General

    15.1 Notices: any notice given in connection with these terms and conditions must be in writing and may be left at, sent          by email, or sent pre-paid post and addressed to a party at:

    Its registered office;

    Its principal place of residence;

    Its business for the time being;

    Or such other addresses as notified for the purposes of the services.

    A notice is deemed to have been given:

    On the date on which it is left;

    In the case of a notice being sent by email or facsimile, at the time of the transmission;

    In the case of a notice being sent by post three (3) business days after the day of posting;

    In the case of an email, at the time it is received by Cramlington in the Community.

No waiver

    Failure or omission by Cramlington in the Community at any time to enforce or require strict or timely compliance with            any provision of this agreement will not affect or impair Cramlington in the Community’s right to avail itself of any remedy      it may have in respect of any breach of this agreement.

About Us

We are passionate and motivated to making the difference, and allowing all children to be the best they can be in their chosen sport. We value the importance of providing enriched opportunities that inspire and motivate both boys and girls, providing both intermediate & advanced learners pathways into broader participation, club or academy environments and future employability.


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Contact Us

Please use this generic contact form for any enquiries you may have about our coaching schemes and football courses.

Please contact Cramlington in the Community at:


Cramlington Town FC

Sports Pavilion

Farm Road



NE23 3AU

Telephone: 07841 976 408

Email: Cramlingtoninthecommunity@gmail.com